The PO Details page provides a frequent review of purchase order data specific to one order on a fund. The data is received nightly at the close of business for all transactions entered during the business day within the PeopleSoft systems. All online purchases made with preferred vendors are reflected as an accounts payable transaction and are also updated nightly. This page displays the aggregated list of all the purchase order details and the header and detailed information about the PO/AP.
Caption |
Type |
Description |
As of |
Grid |
Displays the date as of the last feed in the date format MM/DD/YYYY |
Unit |
Text |
Displays the Unit for which this PO was entered. |
Order # |
Text |
Displays the Purchase Order number or Accounts Payable number |
Vendor Name |
Text |
Displays the Vendor Name |
Requisition # |
Text |
Displays the Requestor’s ID. Requestor is identified where populated by Purchasing. |
Requestor |
Text |
Displays the Name of the Requestor |
Order Date |
Text |
Displays the Purchase Order or AP Date |
Order Status |
Text |
Displays the Purchase Order or AP Status. |
Receipt |
Text |
Shows whether the receipt has been received or not |
Backorder Status |
Text |
Displays the Backorder status |
Caption |
Type |
Description |
As of |
Grid |
Displays the date as of the last feed in the date format MM/DD/YYYY |
Line #/ Voucher# |
Text |
Specifies the line number for the PO, if we expand the line item all the invoiced items will be displayed by voucher number. |
Description |
Text |
Description of the transaction |
Category |
Text |
Specifies the category |
Account Number |
Text |
Displays the PeopleSoft account number |
Fund Number |
Text |
Displays the PeopleSoft fund number |
Quantity |
Text |
Number of supplies |
UOM |
Text |
Unit of Measurement |
Original Order Amount |
Text |
Amount of the PO’s line item for order line item for a particular fund number. If the line item has multiple fund numbers, there will be multiple entries for this line item with the amount split among them. |
Original Order Paid to Date |
Text |
Rolled up expenses that have already hit the GL. |
Balance Remaining |
Text |
Calculated as: (Original Order Amount - Original Order Amount Paid to Date.) |
Current Invoice Amt |
Text |
Current amount according to the invoice, this will have a corresponding Invoice date, once the transaction hits the GL the invoice amount will roll up the ‘Original Order Amt. Paid to Date’ amounts, ‘Invoice Date’ will no longer display, and Paid Date will have an entry for this transaction. |
Invoice Date |
Text |
Date on which the invoice was received. The invoice date will be replaced by the paid date once the transaction hits the GL. |
Paid Date |
Text |
Accounting date |
Totals |
Text |
Lists the total at the bottom for columns: Original Order Amount, Original Order Amount Paid To Date, Balance Remaining and Current Invoice Amount. |
Reports can be downloaded by clicking on the available download links.
Download to Excel
Download to PDF
The navigation trail keeps track of the path that the user came in from to allow for easy ‘back’ access to where they came from. Example:
Reconcile >> PO Details
The PO Details page can be accessed from the following pages:
Links
From the PO/AP Summary Page, by clicking on the data links for the values in the following columns: ‘Amount’, ‘Expensed to Date’ and ‘Invoice Amount’
From the Reconcile page by clicking on the ID# link for PeopleSoft transactions
From PO Details, the user can navigate to the following pages:
Sub-Modules
User Order Summary
Reconcile
PO/AP Summary