Data Management Overview

 

The Data Management portion of Insight allows for the controlled addition of new items to existing lists.  Data Management provides the ability to maintain clean master lists of things such as drugs, medical devices and outside entities.  It also facilitates the management of adding new items, while maintaining the integrity of the master lists.

 

An Insight user is able to search for and select a value such as a drug, device, or outside entity from a drop down list.  The source of the data varies.  For example, the primary source for drugs and devices is Research Express (ReX).  The source for Outside Entities is data within Insight.  If the desired item is not in the list, the user will be able to add a new item immediately.  Through the Data Management page, an administrator will have the ability to validate this data and accept or reject it. 

 

When the submitter checks the ‘Add New’ checkbox on the selection page to add a drug, device, outside entity, or other value not found in the database, an entry is immediately added to a table on the Data Management page.  The Data Management page displays an exception queue that lists all new values that have been added by a submitter.  These entries will continue to display on the page until the administrator takes action on these items.  The ‘Accept’ box will be checked if the item is acceptable to be part of the master table.  The ‘Reject’ box will be checked if the administrator does not wish for the item to be included in the master table.  If rejected, the administrator must contact the submitter to notify them that the item they have entered cannot be included.  The ‘Reject’ check box will not remove the item from that particular submission, but it will not be available in the drop down list for others to select it.  The ‘Update’ button will perform the actions of ‘Accept’ or ‘Reject’ and the record will be removed from the exception queue.

 

The Data Management pages are available to administrative users and are accessible as follows:

 

Note:  Sponsors added by the submitter will not be included in the Data Management exception queue.  The Grants and Contracts office will manage the sponsor requests from Insight and new approved sponsors will be added into the source database directly.  See the Sponsor Addition Section for more details.

 

Humans Data Management

Conflict of Interest Data Management