Study Staff Review and Certification

 

There is a study staff review and certification task assigned for each study staff member (staff other than the PI).  Study staff members assigned to the protocol are expected to sign-off before final board approval.  Omission of any study staff signatures does not hold up the workflow process.  The protocol can still progress to the next steps in workflow.  If any study staff members do not sign-off before final IACUC approval, they will be removed from the protocol before it is approved and active.  Any dropped study staff can be added after the protocol is active through submission of an amendment.

 

When an application is submitted, notification emails are sent to staff members that they need to complete and submit certification forms.  The e-mail will provide a hyperlink to the Insight application so that the user can logon to review the protocol, accept or decline participation in the study, complete the certification form screen and sign-off electronically using NT authentication.  Staff members will be able to complete and submit their certification forms without guidance from a central coordinator.

 

For certification to be complete, the staff member verifies that the information the system has displayed on the certification form is accurate.  If the certification form has inaccurate data (for instance the staff member may have been assigned an incorrect role), then the staff member should decline the certification step with a note so that the issue can be corrected.  When the certification form meets the staff member’s approval, the staff electronically signs the certification and submits it.  NOTE:  At the authentication step, there will be a check to make sure the person certifying has completed an Occupational Health Survey Form and a Qualifications and Experience Form.  These forms are accessed via links from the certification step. If either of these forms were not completed, an error message will display requiring completion of the form(s) before authentication is allowed.

 

 

Screenshots:  Study Staff Review & Certification task

Click on the Protocol Number or Protocol Title link and check the boxes next to each true statement

 

Authentication (electronic sign-off)

Accept or Decline: