Expense Details

 

This page displays the posted expenses for a project on a monthly basis for the budget period. Information is organized by expense category and account.  Expenditure reports can be generated based on time periods such as budget, project or fiscal year.   The total column reflects what the cumulative monthly totals are for the specified time period.

Expense Details Screen Shot

Expense Details Search Screen Elements

Caption

Type

Description

Category

Dropdown

Lists different expense categories such as Salaries & Wages, Travel, Equipment, etc.

Account #

Text

Expense accounts under categories such as salaries, equipment, supplies, etc

 

Month From

Text or Calendar Control

Monthly search from date; can select using the calendar control.  Date range not limited to 12 months.

Month To

Text or Calendar Control

Monthly search to date; can select using the calendar control.  Date range not limited to 12 months.

Expense Details Main Screen Elements

Project Header

Caption

Type

Description

Fund #

Text

Displays the PeopleSoft fund number for the Contract.

Status

Text

Displays the fund status – Active, Inactive, etc.

PI Name

Text

The name of Principal Investigator of the Agreement

Project Title

Text

The name of the Agreement (Project)

Sponsor Name

Text

The name of the Sponsor

Sponsor #

Text

The Sponsor number for the project

Budget Start/End

Text

The Budget start and end dates

Project Start/End

Text

The Project start and end dates

 

Main Page Elements

Field

 

Description                                                                                   

Last GL Post

Label

The last date when the General Ledger data was received

Category

Text

Expense category such as Salaries & Wages and Equipment, among others.

Account #

Text

Expense accounts viewed under categories by clicking the ‘+’ sign.

Months

Text

Monthly total expenditure by category and account

Total

Text

Sum of monthly total in period

Direct Costs

Text

Sum of expenses by month.

Indirect Costs

Text

Indirect cost allowance per month

Total Costs

Text

Total Direct Expense + Total Indirect

Revenue

Text

Sum of total revenue deposited by month

Cash Balance

Link

Sum of total revenue deposited against the fund minus the total expenses to date.  Links to Budget Details.

Expense Details Export Options

Reports can be downloaded by clicking on the available download links.

 

 

Expense Details Navigation

The navigation trail keeps track of the path that the user came in from to allow for easy ‘back’ access to where they came from.  Example:

 

            Agreement Summary >> Expense Details

 

The Expense Details page can be accessed from the following pages:

 

From clicking on the Expense Details tab from the following pages:

 

 

From Expense Details the user can navigate to: