PO Details

 

The PO Details page provides a frequent review of purchase order data specific to one order on a fund.  The data is received nightly at the close of business for all transactions entered during the business day within the PeopleSoft systems.  All online purchases made with preferred vendors are reflected as an accounts payable transaction and are also updated nightly.  This page displays the aggregated list of all the purchase order details and the header and detailed information about the PO/AP.

 

PO Details Screen Shot

PO Details Main Screen Elements

Header Grid

Caption

Type

Description

As of

Grid

Displays the date as of the last feed in the date format MM/DD/YYYY

Unit

Text

Displays the Unit for which this PO was entered.

Order #

Text

Displays the Purchase Order number or Accounts Payable number

Vendor Name

Text

Displays the Vendor Name

Requisition #

Text

Displays the Requestor’s ID. Requestor is identified where populated by Purchasing.

Requestor

Text

Displays the Name of the Requestor

Order Date

Text

Displays the Purchase Order or AP Date

Order Status

Text

Displays the Purchase Order or AP Status.

Receipt

Text

Shows whether the receipt has been received or not

Backorder Status

Text

Displays the Backorder status

 

 

Line Grid

Caption

Type

Description

As of

Grid

Displays the date as of the last feed in the date format MM/DD/YYYY

Line #/ Voucher#

Text

Specifies the line number for the PO, if we expand the line item all the invoiced items will be displayed by voucher number.

Description

Text

Description of the transaction

Category

Text

Specifies the category

Account Number

Text

Displays the PeopleSoft account number

Fund Number

Text

Displays the PeopleSoft fund number

Quantity

Text

Number of supplies

UOM

Text

Unit of Measurement

Original Order Amount

Text

Amount of the PO’s line item for order line item for a particular fund number.  If the line item has multiple fund numbers, there will be multiple entries for this line item with the amount split among them.

Original Order Paid to Date

Text

Rolled up expenses that have already hit the GL.

Balance Remaining

Text

Calculated as:

(Original Order Amount - Original Order Amount Paid to Date.)

Current Invoice Amt

Text

Current amount according to the invoice, this will have a corresponding Invoice date, once the transaction hits the GL the invoice amount will roll up the ‘Original Order Amt. Paid to Date’ amounts, ‘Invoice Date’ will no longer display, and Paid Date will have an entry for this transaction.

Invoice Date

Text

Date on which the invoice was received. The invoice date will be replaced by the paid date once the transaction hits the GL.

Paid Date

Text

Accounting date

Totals

Text

Lists the total at the bottom for columns:  Original Order Amount, Original Order Amount Paid To Date, Balance Remaining and Current Invoice Amount.

PO Details Export Options

Reports can be downloaded by clicking on the available download links.

 

 

PO Details Navigation

The navigation trail keeps track of the path that the user came in from to allow for easy ‘back’ access to where they came from.  Example:

 

Reconcile >> PO Details

Navigation Out

The PO Details page can be accessed from the following pages:

 

 

From PO Details, the user can navigate to the following pages: