Salary Grid

 

The Salary Grid is used to display salary sources for a selected group across various categories for a fiscal year.  It displays the amount of salary to be drawn by fiscal year and then identifies that distribution of salary by funding source.  Salary can be displayed to show which portions are supported by research, sundries, research sundries, operating, physician organizations or outside sources (Harvard, Veterans Administration or Other). 

 

Departments can then use this information, which is totaled at the bottom of every row, in order to see how much money is supporting salary overall by category.

 

Salary Grid Screen Shot

Salary Grid Search Screen Elements

Collapsed Search Options

The following fields or criteria can be searched by default on the Personnel Summary page:

Caption

Type

Description

Employee Last Name

Text

The last name of the employee

Employee First Name

Text

The first name of the employee

 

Advanced Search Options

When the user navigates to this page, by default the search panel is expanded to show the full search criteria.  The search panel can be collapsed or expanded to show additional search criteria.  The ‘Advanced Search Options’ include the following additional search criteria:

 

Caption

Type

Description

Employee #

Text

Assigned unique employee identification number

HR Department

Drop Down List

PeopleSoft departments name and number to which the user has access.

Effective Salary Date From/To

Calendar Control

Start and end pay dates for an employee

View by Fiscal Year

Drop Down List

Defaults to the current fiscal year.  User can pick the fiscal year for which they want to view the salary information.

Job Code

Text

Job code classification assigned from human resources system

Pay Frequency Type

Drop Down List

Pay type for the employee.  There are two pay types – ‘Monthly’ and ‘Weekly’.

Status

Drop Down List

Valid selection list includes:

  • Active

  • Paid Leave of Absence

  • Leave of Absence

  • Terminated

  • Terminated with Pay

  • Retired with Pay

  • Retired

  • Deceased

 

Icon Search Options

This page allows searching by a particular Principal Investigator.  Click on the Principal Investigator (PI) icon to launch a pop-up window with Principal Investigator names.  Once selected, the window will close and the selection criteria displays.  Select additional search criteria from the search options and click the ‘Search’ button to complete the process.

Caption

Type

Description

PI

Search based on an investigator’s agreements for which the logged in user has access

Search

Button

Performs the search based on all entered search criteria and returns the results to the search results grid section of the page.

Clear Selections

Button

Clears all records that were displayed based on the search criteria and the picker selection.  Shows the default view of the page.

Salary Grid Main Screen Elements

Caption

Type

Description

# Records

Label

Number of records returned for the fiscal year

Last Salary Post

Label

The last date when the Salary data was received

Name

Link

Name of the employee, links to the personal detail page for the person selected.

Current Title

Text

Current title of the employee

Current Salary

Text

Show actual salary for the employee for current fiscal year factoring in salary changes over the fiscal year.

Total Salary

Text

Totals calculated by salary source for each salary distribution across different pay categories for current fiscal year

Research Grant

Text

Salary distribution based on the research grant for the employee

Research Sundry

Text

Salary distribution based on the research sundry for the employee

Discretionary/Sundry

Text

Salary distribution based on the sundry for the employee,

Operating Funds

Text

Salary distribution based on the Operation Funds for the employee

PO Funds

Text

Salary distribution based on the Physician Organization Funds for the employee

HMS Funds

Text

Salary distribution based on the Harvard Medical School Funds for the employee

VA

Text

Salary distribution based on the Veterans Administration for the employee

Other

Text

Salary distribution based on the others for the employee

Salary Grid Export Options

Reports can be downloaded by clicking on the available download links.

 

 

Salary Grid Navigation

The Salary Grid page can be accessed from the following pages:

 

By clicking on the Salary Grid tab from the following pages:

 

From Salary Grid, the user can navigate to the following pages: