The Salary Grid is used to display salary sources for a selected group across various categories for a fiscal year. It displays the amount of salary to be drawn by fiscal year and then identifies that distribution of salary by funding source. Salary can be displayed to show which portions are supported by research, sundries, research sundries, operating, physician organizations or outside sources (Harvard, Veterans Administration or Other).
Departments can then use this information, which is totaled at the bottom of every row, in order to see how much money is supporting salary overall by category.
Collapsed Search Options
The following fields or criteria can be searched by default on the Personnel Summary page:
Caption |
Type |
Description |
Employee Last Name |
Text |
The last name of the employee |
Employee First Name |
Text |
The first name of the employee |
Advanced Search Options
When the user navigates to this page, by default the search panel is expanded to show the full search criteria. The search panel can be collapsed or expanded to show additional search criteria. The ‘Advanced Search Options’ include the following additional search criteria:
Caption |
Type |
Description |
Employee # |
Text |
Assigned unique employee identification number |
HR Department |
Drop Down List |
PeopleSoft departments name and number to which the user has access. |
Effective Salary Date From/To |
Calendar Control |
Start and end pay dates for an employee |
View by Fiscal Year |
Drop Down List |
Defaults to the current fiscal year. User can pick the fiscal year for which they want to view the salary information. |
Job Code |
Text |
Job code classification assigned from human resources system |
Pay Frequency Type |
Drop Down List |
Pay type for the employee. There are two pay types – ‘Monthly’ and ‘Weekly’. |
Status |
Drop Down List |
Valid selection list includes:
|
Icon Search Options
This page allows searching by a particular Principal Investigator. Click on the Principal Investigator (PI) icon to launch a pop-up window with Principal Investigator names. Once selected, the window will close and the selection criteria displays. Select additional search criteria from the search options and click the ‘Search’ button to complete the process.
Caption |
Type |
Description |
PI |
|
Search based on an investigator’s agreements for which the logged in user has access |
Search |
Button |
Performs the search based on all entered search criteria and returns the results to the search results grid section of the page. |
Clear Selections |
Button |
Clears all records that were displayed based on the search criteria and the picker selection. Shows the default view of the page. |
Caption |
Type |
Description |
# Records |
Label |
Number of records returned for the fiscal year |
Last Salary Post |
Label |
The last date when the Salary data was received |
Name |
Link |
Name of the employee, links to the personal detail page for the person selected. |
Current Title |
Text |
Current title of the employee |
Current Salary |
Text |
Show actual salary for the employee for current fiscal year factoring in salary changes over the fiscal year. |
Total Salary |
Text |
Totals calculated by salary source for each salary distribution across different pay categories for current fiscal year |
Research Grant |
Text |
Salary distribution based on the research grant for the employee |
Research Sundry |
Text |
Salary distribution based on the research sundry for the employee |
Discretionary/Sundry |
Text |
Salary distribution based on the sundry for the employee, |
Operating Funds |
Text |
Salary distribution based on the Operation Funds for the employee |
PO Funds |
Text |
Salary distribution based on the Physician Organization Funds for the employee |
HMS Funds |
Text |
Salary distribution based on the Harvard Medical School Funds for the employee |
VA |
Text |
Salary distribution based on the Veterans Administration for the employee |
Other |
Text |
Salary distribution based on the others for the employee |
Reports can be downloaded by clicking on the available download links.
Download to Excel
Download to PDF
The Salary Grid page can be accessed from the following pages:
Sub Modules
By clicking on the Salary Grid tab from the following pages:
Personnel Summary
Exception Report
Payroll Report
Expired Fund Report
Labor Distribution
Links
From the Personnel Summary Page by clicking on the Annual Salary link.
From Salary Grid, the user can navigate to the following pages:
Sub-Modules
Personnel Summary
Exception Report
Payroll Report
Expired Fund Report
Labor Distribution