Synopsis

The purpose of this page is to guide a user through the steps for setting up secondary calendars to test with. This does several things:

1. Allow users to evaluate OutlookGoogleSync Bidirectional
2. Help users identify issues
3. Keep users' primary calendars intact until they feel confident to use on primary calendars

Note: If previous versions of OutlookGoogleSync Bidirectional have been used, it is in your best interest to first clear the properties of the calendar before undertaking this process; otherwise, the binding process may get messed up. Click the 'Clear Properties (Dev)' button on the main tab of OutlookGoogleSync Bidirectional.

Setup Outlook

Note: These instructions developed around Outlook 2013. Other versions should be similar.

1. Go to the 'Control Panel' and select 'Mail'
AllControlPanelItems.png

2. Select 'Show Profiles' from within 'Mail Setup'
MailSetup.png

3. Select 'Add' from within 'Mail'
Mail.png

4. From within 'New Profile', give an appropriate name for the new profile and press 'OK'
OutlookNewProfile.png

5. From within the 'Add Account' dialog, select 'Manual setup or additional server types' and then press 'Next'
OutlookAddAccount.png

5a. Select 'Pop or IMAP' and then press 'Next'
OutlookAddAccount2.png

5b-1. Fill in 'Your Name:'
5b-2. Fill in Email Address:'
5b-3. Select 'POP3' for the 'Account Type:'
5b-4. Fill in 'Incoming mail server:' with something
5b-5. Fill in 'Outgoing mail server (SMTP):' with something
5b-6. Fill in 'User Name:'
5b-7. Remove check from 'Automatically test account settings when Next is clicked'
5b-8. Select 'New Outlook Data File'
5b-9. Press 'Next'
OutlookAddAccount3.png

5c. Press 'Next'
OutlookAddAccount4.png

6. There should now be a new profile in the 'Mail' dialog. Press 'OK' to leave
Mail2.png

7. Startup Outlook, choose the newly created profile, and press 'OK' to continue
OutlookChooseProfile.png

8. (Optional) Go to 'File' and select 'Options'
OutlookFileOptions.png

8a-1. (Optional) Select 'Advanced' on the left
8a-2. (Optional) Press the 'Browse' button under 'Outlook start and exit'
8a-3. (Optional) Select the calendar. Next time this profile is selected, it will start in the calendar.
OutlookOptions.png

9. Go to 'File', select 'Open & Export', and finally select 'Import/Export'
OutlookFileImportExport.png

10a. While in the 'Import and Export Wizard', select 'Import from another program or file' and press 'Next'
OutlookImportExportWizard.png

10b. Select 'Outlook Data File (.pst)' and press 'Next'
OutlookImportFile.png

10c. Select an existing PST file and press 'Next'
OutlookImportPST.png

10d. Select 'Calendar' from the existing PST file and press 'Finish'
OutlookImportPSTSelectCalendar.png

After these steps are fallowed, the calendar events from the existing PST file will be copied into the calendar of the new profile.

Setup Google

At this point there are two possible outcomes for Google calendar setup.
New Calendar
1. While in Google calendars web interface, press the down arrow on the right side of 'My calendars' and select 'Create new calendar'
GoogleCalendar1.png

2. At a minimum, fill in 'Calendar Name:' and press 'Create Calendar' when finished
GoogleCalendar2.png

3. The new calendar should now be under 'My calendars'. At this time, OutlookGoogleSync Bidirectional can be used to populate the events from Outlook into this newly created Google calendar.
GoogleCalendar3.png
New Calendar Copied From Existing Calendar
1. Fallow steps 1 and 2 from New Calendar

2. While in Google calendars web interface, press the down arrow on the right side of the calendar to be exported and press 'Calendar settings'
GoogleCalendar4.png

3. Under 'Private Address', press 'ICAL'. A popup will appear with the address to this . Press the hyperlink and save the ICS calendar locally
GoogleCalendar5.png

4. Navigate back to the Google calendars main page, press the down arrow on the right side of 'Other calendars', and select 'Import Calendar'
GoogleCalendar6.png

5. A popup will appear. Select the saved ICS file from step 2, the newly created calendar from step 1, and press the 'Import' button
GoogleCalendar7.png

6. If there were no errors, the number of events imported should be presented in a popup.
GoogleCalendar8.png

7. At this time, OutlookGoogleSync Bidirectional can be used to bind the events from the two calendars.

Setup OutlookGoogleSync Bidirectional

1a. Click the 'Get My Google Calendars' button and select the newly created calendar from Setup Google
1b. (Optional) Check the 'Auto Logon' under 'Outlook Calendar'
1c. (Optional) Fill in 'Profile:' under 'Outlook Calendar' with the name created from step 4 of Setup Outlook
1d. (Optional) Fill in 'Passward:' under 'Outlook Calendar' if a password was created for this Outlook data file; otherwise, leave this field blank
1e. (Optional) Check any of the other options
1d. Click the 'Save' button
OGS1.png

2. Press the 'Sync' button. Depending on which direction taken from Setup Google, the operation will either create new events into a blank Google calendar or will try to bind the two events together.
OGS2.png